How it Works
From setup to shared memories in four steps
Phomo streamlines the entire event photo workflow from the first upload to guests downloading their shots. No app install, no technical expertise, and your photos are kept after the event.
The Process
Four steps to a live gallery
Watch how organizers go from zero to a fully branded, shareable gallery.
Create Your Event
Create your event in minutes. Add a title, date, cover image, and choose your privacy mode: public, private, or password protected. Customize gallery language, theme, and branding with your logo.
Step by step
What happens at each stage
A closer look at what you configure, upload, share, and deliver to guests.
01
Create and configure
Your event is the home for every photo. Set it up once and everything else flows from here.
- Name, date, and cover image for a polished gallery landing page
- Privacy mode: public, private, or password protected
- Gallery language, theme, and optional logo branding
- Enable guest upload and upload approval before you go live
02
Upload and brand
Add photos from laptop or phone browser. Phomo processes files in the background while you keep uploading.
- Drag-and-drop batch upload with progress per file
- AI enhancement presets for vivid, warm, cool, or dramatic looks
- Apply watermark or decorative frame to one photo or the entire gallery
- Face indexing powers Find Me so guests can locate their shots
03
Share and collaborate
Get your gallery in front of guests and bring in other photographers without losing control.
- Print or display the event QR code at the venue
- Copy the gallery link for invites, email, or social posts
- Invite photographers and moderators by email
- Review pending uploads before they appear in the gallery
04
Guests find and download
Guests open the gallery in any browser. No account required unless you choose otherwise.
- Scan QR or open link on phone, tablet, or desktop
- Enter event password on private galleries
- Use Find Me with a selfie to see matched photos only
- Download single photos or bulk ZIP selections
Along the way
Tools you use throughout
These features are available at different points in the workflow, not just at the end.
Privacy controls
Switch between public galleries, password protection, and private Find Me-only access. Change settings anytime from your dashboard.
Upload approval
Require guests to request access before viewing or uploading. Approve or decline from a simple queue in your event settings.
Apply to all
Watermark or frame hundreds of photos in one action instead of editing files one by one before upload.
Find Me
Guests take a selfie and see every photo they appear in. Ideal for large events where scrolling the full gallery is impractical.
QR and link sharing
Every event gets a unique QR code and URL. Use both at the venue, on table cards, or in digital invites.
Multi-photographer upload
Second shooters and venue photographers upload into the same gallery with the permissions you assign.
Guest experience
What guests actually do
Designed for people who just want their photos, not another app to manage.
Open the gallery
Scan the QR code with a phone camera or tap the link you shared. The gallery loads in Safari, Chrome, or any modern browser.
Find their photos
Browse the full gallery on public events, enter a password on private ones, or use Find Me to jump straight to face-matched results.
Download and share
Save individual photos or select multiple for a ZIP download. Share a link back to the gallery with friends who were there.
After the event
Your gallery keeps working
The workflow does not end when the venue lights go out.
Paid plans include a period of fast, optimized hosting for quick browsing and downloads. When that period ends, your photos move to secure long-term archive storage and remain in your gallery. Nothing is deleted automatically. Top up photo credits or video storage from billing only when you need more capacity.
Archive, not deletion
Event photos stay accessible after the fast hosting period. Revisit weddings, conferences, and parties months later.
Manage from dashboard
Add more photos, update branding, change privacy, or remove content yourself. You control what stays online.
Transparent billing
Photo credits and video tiers are listed clearly. Start with 100 free credits and upgrade only when the event grows.
Ready to create your event?
Set up your first gallery in under five minutes. 100 photo credits included.No credit card required.